Foundation Coordinator, Ocean Medical Center Foundation

Job Title: Foundation Coordinator, Ocean Medical Center Foundation
Reports to: Executive Director
Education: High School diploma or equivalent plus business, secretarial, or college courses preferred.
Scope: The coordinator reports to executive director and is responsible for the support of Ocean Medical Center Foundation, including centralized services such as annual giving programs, donor recognition, newsletters, direct mail, check deposits, and special projects. The coordinator's work is performed in an office setting, with occasional work outside the foundation offices, which includes time at the hospitals, in other business establishments and in peoples' homes.
Major Functions and Responsibilities:
This position reports to the executive director. Responsibilties include but are not limited to:
Maintaining official board documents and meeting minutes for foundation;
Notifying trustees of meetings and keeping accurate attendance records;
Coordinating board packets and arranging for delivery well in advance of the board meeting;
Arranging appropriate meeting facilities & coordinating food service;
Maintaining oversight and ownership over the executive director's calendar;
Coordinating mailings and maintaining accurate filing systems;
Liaising between the hospital campus and central services of the foundation including coordination of annual fund, team member campaigns, publications, grants, special events, and gift planning;
Helping to manage external groups and events that are geared towards supporting the hospital;
Preparing correspondence, letters, reports, and assuming responsibility for the accuracy and completeness of all materials;
Providing administrative support at special functions (which may include early morning or evening schedules);
Answering foundation telephones promptly and with a pleasant disposition, while taking messages that are complete, accurate and answered with finesse and courtesy;
Perform related duties as assigned.
Experience/Specialized Skills/Qualifications:
Three to four years of administrative assistant experience;
Experience with personal computers, database software (Blackbaud Raiser's Edge), and word processing (Microsoft Word for Windows and Excel);
Ability to plan, organize and perform multiple duties with minimal supervision, with a high degree of accuracy and attention to detail;
Must have own transportation to arrange outside events, pick up supplies, and conduct other foundation business;
Must possess skills necessary to effectively and diplomatically communicate with board members, donors, community professionals, Foundation team members, volunteers, hospital physicians and other Meridian team members;
Must be willing to work flexible hours, may occasionally be needed for nights and weekends;
Willingness to work in a team environment.

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